Home/Help/Coordinator
Skip to content
Guide
Guide
← HomeGuide
Siku ya kwanzaMwanafunziMwezeshajiMratibuMwakilishi wa nchi
Text size
GGuest

🗂 Ratibu nchi yako

Ubao wako wa kazi — Kila siku, mtazamo mmoja

  1. 1. Academy → Ya kufanya / To do

    Inasubiri idhini / Pending approval = wanafunzi wanaosubiri kujiunga · Za kuangalia / To check = semina zilizoisha ambazo mfumo haukuweza kuzifunga wenyewe · Hakijalipwa / Unpaid = wanafunzi wanaodaiwa bado · Zinaisha ndani ya wiki 2 / Ending in 2 weeks. Gusa kisanduku ili kufungua orodha yake.

Kagua semina iliyomalizwa — Baada ya mwezeshaji kumaliza semina

  1. 1. ☰ (kompyuta: menyu ya kushoto) → Notifications → Semina zilizomalizwa / Finalized seminars

    Au: Mwanzo → Zamu yako / Waiting for you → Zote / All. Gusa moja — chumba chake cha semina kinafunguka. Kwenye kompyuta, Notifications iko chini ya menyu ya kushoto.

    Notifications ✳

    Finalized seminars
    FM · 2026-10-07 · Joseph Mushi

  2. 2. Final grade: je, kila mtu ana alama?

    Alama si sahihi? Irekebishe papo hapo. Mtu aliyeacha masomo amehesabiwa kama amekamilisha? Students → Ondoa… / Remove… → Ondoa / Remove (ikiuliza: Weka kama ameacha / Mark as dropped out).

    Usigonge “Finalize seminar” — mwezeshaji ndiye anayefanya hivyo. Wewe unakagua tu.

  3. 3. Ni sahihi? → Thibitisha ukaguzi / Confirm review

    Inauliza “Have you checked the grades…?” → OK. Umekosea? Tengua ukaguzi / Undo review.

    Kuthibitisha kunasema umeangalia. Usithibitishe bila kufungua chumba cha semina.

    Final grade ✳

    ✅ Finalized by Joseph Mushi on 2026-10-20
    ⏳ Waiting for the coordinator's review
    Confirm review

Thibitisha malipo ya fedha — Kama wewe ni mmiliki wa leja

  1. 1. Finance → Zinasubiri uthibitisho wako / Waiting for your confirmation

    Mmiliki wa leja = mtu anayekagua rekodi hizi za fedha. Gharama za wawezeshaji wako huja na risiti zao.

    Finance Home ✳

    Waiting for your confirmation3 entries

  2. 2. Risiti · kiasi · akaunti → ✓ Thibitisha na endelea

    Akaunti si sahihi? Badilisha akaunti / Change account hapo hapo. Hakuna risiti? Ruka / Skip kisha uombe picha.

    Thibitisha ndani ya wiki. Aliyeandika rekodi hawezi kuithibitisha.

    To Confirm ✳

    Facilitator transportation · 15,000Joseph Mushi · receipt ✓
    ✓ Confirm & next

  3. 3. Ada za semina ambazo bado hazijaingia kwenye daftari / Seminar fees not yet in a ledger → Nimepokea / Received

    Ada ambazo wawezeshaji wako waliandika kuwa wanafunzi wamelipa. Bonyeza tu pesa zikiwa zimekufikia.

    Finance Home ✳

    Seminar fees not yet in a ledgerJoseph Mushi · 140,000 TZS · 14 students · 3 days ago
    ✓ Received

  4. 4. Tayari yamechaguliwa → Hifadhi kama imepokelewa / Save as received

    Andika namba ya muamala wa pesa kwa simu kwenye maelezo. Zimefika baadhi tu? Ondoa alama kwa zilizobaki — zinabaki kwenye kadi.

    Mwezeshaji habonyezi chochote. Ukihifadhi, anaona ✓ kwenye Historia.

    Seminar fees received ✳

    Grace Achieng · 10,000 TZS
    Amina Juma · 10,000 TZS
    Save as received

Fungua kitabu cha mtandaoni — Baada ya fedha kupokelewa

  1. 1. Academy → Maombi yaliyopokelewa / Requests → Vitabu vya mtandaoni / Online workbooks

    Kila mstari unaonyesha nani, kitabu gani na cha kuangalia. ✅ = yuko semina na ada imepokelewa. ⚠️ inasema kinachokosekana. Gusa Kagua / Review kuona semina, ada na maelezo.

  2. 2. Unataka kuhakikisha zaidi? Tazama ada / View fees au Fungua chumba cha semina / Open seminar room

    Ada za chumba cha semina zinafunguka (au ukurasa wa mwanafunzi kutoka Wasifu wa mwanafunzi / Student profile). Kisha gusa ← Rudi kwa Maombi yaliyopokelewa / ← Back to Requests juu — unarudi mahali pale pale.

    Requests ✳

    Grace AchiengQAR 100.00 due

  3. 3. Fedha zimepokelewa? Imelipwa — fungua kitabu / Paid — open workbook

    Ada imeandikwa kwenye chumba cha semina? Kinafunguka mara moja. Haijaandikwa? Andika kiasi, sarafu na njia uliyopokea, kisha Rekodi malipo na idhinisha / Record payment and approve. Kitabu cha bure ambacho ofisi yako ya BEE ilikubali? Msaada wa bure — fungua / Free support — open.

    Requests ✳

    Grace AchiengRecommended — in the seminar · fee paid
    Paid — open workbook

  4. 4. Bado si sawa? Kataa / Reject na uandike sababu

    Mwezeshaji anaona sababu yako kando ya mwanafunzi kwenye Maombi yaliyopokelewa / Requests. Au kiache tu — kinasubiri.

    Requests ✳

    Grace AchiengCheck needed: Fee not paid
    Reject

  5. 5. Umefungua kwa makosa? Yaliyoshughulikiwa / Done → Funga ufikiaji / Close access

    Yaliyoshughulikiwa / Done inaonyesha uliyoidhinisha au kukataa, maelezo ya fedha, na kama bado kiko wazi.

    Requests ✳

    Grace AchiengApproved · Payment confirmed
    Close access

Soma ripoti za kila mwezi — Wiki ya kwanza ya mwezi

  1. 1. Applications → Inbox → Unaangalia / Watching

    Watching = ripoti za nchi zako. Mkurugenzi wa tawi na HQ huziidhinisha — wewe unazisoma.

  2. 2. Kuna kinachokosekana? Ongeza Kumbukumbu / Add Note

    Linganisha ripoti na kisanduku cha “in the system”. Andika hasa kinachokosekana — “semina X haijaisha”, si “si sahihi” tu.

    Kumbukumbu yako ni ya ndani — mwambie mwezeshaji mwenyewe.

    Monthly Ministry Report (B-75) ✳

    9/2026 in the systemAll recorded
    Add Note

Omba vyeti — Kundi la mahafali moja — kutoka orodha hadi vyeti vilivyochapishwa

  1. 1. Fungua Stashahada / Diplomas

    Mwanzo → kigae Huduma / Ministry → ☰ (kompyuta: menyu ya kushoto) → Diplomas.

  2. 2. Gusa Kundi jipya / New batch

    Kundi moja = mahafali moja.

  3. 3. Kanda / Region · Nchi / Country · tarehe → Unda / Create

    Jina la tukio linajaa lenyewe. Sehemu nyingi kwa safari moja? Acha tarehe wazi. Branch (printed): wazi = jina la kawaida la kanda yako.

  4. 4. Ongeza watu: + Ongeza mtu / + Add person

    Andika kila mtu — au Download Excel template, ijaze, Upload list (Excel/CSV).

    Orodha za Word au PDF pia zinafanya kazi — AI inazisoma, kwa hiyo kagua kila mstari.

    Batch ✳

    + Add person
    Download Excel template
    Upload list (Excel/CSV)

  5. 5. Kila mtu: jina litakavyochapishwa → weka alama ya shahada

    Jina sawasawa na kitambulisho au pasipoti. Weka alama kila shahada aliyomaliza: DPM Huduma ya Vitendo · DCL Uongozi wa Kanisa · DBS Masomo ya Biblia · CPM cheti.

    Mstari usio na shahada hauhifadhiwi.

    Batch ✳

    Grace AchiengName (printed) · DPM ✓ · 2026-11-20
    Joseph MushiDPM ✓ DCL ✓

  6. 6. Hifadhi orodha / Save list → Wasilisha kwa idhini / Submit for approval

    Hifadhi kwanza — mabadiliko yasiyohifadhiwa hayawezi kuwasilishwa.

    Unaweza kurekebisha majina hadi mkurugenzi wa tawi aidhinishe.

    Batch ✳

    Save list
    2 people · 3 diplomas
    Submit for approval

  7. 7. Subiri idhini mbili

    Mkurugenzi wa tawi, kisha HQ. Idhini ya mwisho ya HQ inatoa namba za vyeti.

    Baada ya idhini ya mwisho ya HQ namba haziwezi kubadilika. Jina likikosewa baadaye, omba kurekebishwa.

    Status ✳

    SubmittedWaiting for the branch director's approval
    Branch approvedWaiting for final approval — numbers are assigned at this step
    Final approved · issued

  8. 8. Chapisha: Fungua uchapishaji (PDF) / Open print view (PDF)

    Kisha Chapisha / PDF / Print / Save as PDF.

    Final approved · issued ✳

    Open print view (PDF)
    Print / Save as PDF

Mpe jukumu la Local Facilitator — Kwa anayefanya kazi kwenye semina zote za nchi — mwezeshaji wa kawaida anahitaji Level 4 tu

  1. 1. Fungua Wanachama / Members

    Mwanzo → kigae Huduma / Ministry → ☰ (kompyuta: menyu ya kushoto) → Members.

  2. 2. Tafuta mtu → gusa jina

    Hayupo? Mwongeze kwanza (kitabu cha Mwandishi wa nchi: “Mwezeshaji mpya”).

  3. 3. Majukumu ya eneo / Scoped Roles → jukumu na nchi

    Ndani ya Admin ya bluu chini. Kwa kawaida Local Facilitator na nchi ya kazi.

    Kwa wawezeshaji halisi tu.

  4. 4. Gusa Ongeza / Add

    Inafanya kazi mara moja. Umekosea? Gusa × kando yake.

📚Vitabu vingine unavyohitaji
  • Semina zako mwenyewe → kitabu cha Mwezeshaji
  • Orodha ya semina za nchi zako → kitabu cha Mwakilishi wa nchi
  • Kuingia, wasifu wako → kitabu cha Siku ya kwanza
🔑Jukumu lipi nitoe?
  • Local Facilitator — anaendesha semina katika nchi hiyo: wanafunzi, mahudhurio, alama, ada · anaongeza wanafunzi wa kumbukumbu
  • Data Entry — anaingiza vitabu vinavyoingia na kutoka stoo katika nchi hiyo
  • Local Coordinator Assistant — anaona wanachama, semina na maombi ya nchi hiyo (hawezi kubadilisha)
⏰Wakati wa kufanya nini
  • Kila siku → Ubao wako wa kazi
  • Kila wiki → Thibitisha malipo ya fedha
  • Wiki ya kwanza ya mwezi → Soma ripoti za kila mwezi
📦Akiba ya vitabu vya kiada

Workbook Stock → kusoma tu. Nyekundu (hasi) = mizigo iliyofika haikurekodiwa — mwambie mtunza ghala.

👥Mtu mmoja, akaunti mbili

Usifute yoyote. Mwambie HQ ni ipi sahihi.

🌍Nchi kadhaa

Members na Ministries: Chuja / Filter → Country. Nchi zako zote ziko kwenye orodha moja hadi uchague moja. Maombi ya vitabu yanaonyesha nchi zako zote pamoja.

💳Je, pesa imeingia kweli?

Kabla ya Imelipwa — fungua kitabu / Paid — open workbook: hakikisha na aliyepokea pesa (wewe, mwezeshaji au mtu wa fedha) — jina, kiasi, tarehe. Huna uhakika? Iache — inasubiri.

💻Unatumia kompyuta?
  • Majina ya vitufe na visanduku ni yale yale kama kwenye picha.
  • Menyu iko wazi kila wakati upande wa kushoto — mwongozo ukisema ☰, tumia menyu ya kushoto.
  • Orodha zinaonekana kama majedwali mapana. Weka mwongozo huu wazi kwenye simu yako pembeni.
🎓Cheti: jina limekosewa au kimepotea
  • Jina limekosewa: Daftari / Ledger → litafute → Hariri / Edit → jina sahihi + sababu → HQ inaidhinisha.
  • Kimepotea au kuharibika: Daftari / Ledger → kichague → Unda ombi la kutoa upya / Create reissue request. Namba ileile inachapishwa tena.
Siioni “Waiting for your confirmation”›

Wewe si mmiliki wa leja kwa rekodi hizo. Muulize HQ nani anazikagua.

Nimeidhinisha kitabu kimakosa›

Hakuna skrini ya kutengua. Mwambie HQ.

“Forbidden” ninapoongeza jukumu›

Unaweza kutoa tu Local Facilitator, Data Entry na Local Coordinator Assistant — kwa nchi yako mwenyewe.

“Submit for approval” ni ya kijivu›

Bonyeza Hifadhi orodha / Save list kwanza.

Nimethibitisha ukaguzi kimakosa›

Chumba cha semina → Alama ya mwisho / Final grade → Tengua ukaguzi / Undo review.

Mwanafunzi amelipa, lakini hakuna ombi›

Mwanafunzi lazima atume: kitabu → Omba ruhusa kwa msimamizi / Request access from administrator. Unaona nchi zako tu, na ombi lililokwisha jibiwa linaondoka kwenye orodha.

Nimetoa jukumu lisilo sahihi›

Ukurasa wa mtu huyo → Majukumu ya eneo / Scoped Roles → × kwenye jukumu → Sawa. Jukumu la eneo zima: mwambie mkurugenzi wa tawi lako.